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NY trip 2018 Smith Award MD Fall Feast Butler Graduation 2018 Good Morning Morton! Morton Band Morton students painting inspirational words! Superintendent OLeary preschool special guest reader Helke PBIS Team in Chicago 2017 Preschool Graduation Vandalia-Butler City Schools End of the Year School Picnic First Responders Cookout Future Lady Aviators Basketball Camp


"Empowering students to be aviators for life with capabilities, resiliency, and resources wherever they soar."
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Enrollment Information


Vandalia-Butler City Schools uses a centralized enrollment process. Enrollment packets are available at the link below or at the Central Enrollment Office, located in the Board of Education Building at 500 S. Dixie Drive.


Completed enrollment forms are accepted by appointment. Please call (937) 415-6410 to schedule an appointment or with questions regarding enrollment, residency or custody.

Click here for our Preschool Enrollment Packet 

Click here for our Enrollment Packet for all students Kindergarten - grade 12

The following must be presented at the time of enrollment:  Completed student enrollment forms, Certified copy of student’s Birth Certificate, Photo identification of the parent/custodial parent/legal guardian, Immunization Record, Proof of custody, Proof of residency, Individualized education plan (IEP) or 504 plan if applicable.

Understanding Residency Requirements

  • The schools of the Vandalia-Butler City School District shall be tuition free to all school residents between age five and twenty-one.
  • A student is considered a resident if he/she resides with a parent or parents or person or governmental agency with legal custody whose place of residence is within the boundaries of the district.
  • legal residence is one where the parents/guardians and children engage in major family life activities such as sleeping, eating, receiving mail, voting, etc. and has paperwork to prove it such as lease, rental agreement, purchase agreement, or residency affidavit.
  • A child may attend the district as a resident for a period not to exceed sixty days on the sworn statement of an adult resident of the district that he/she has initiated legal proceedings for custody.  A copy of the application form stamped by the courts and a copy of the form listing the date and time of the hearing must be presented.  If parents have never been legally married, the custody goes to the Mother.
  • Preschoolers enrolled through Vandalia-Butler City Schools to attend Demmitt Elementary must reside in the Vandalia-Butler School District.
  • A student, at least 18 but not 22 years of age, who resides in the district, has a lease in their own name,  and who support himself/herself by his/her own labor, and provides a copy of last transcript with credits is eligible for entrance.
  • Grandparents who reside in Vandalia-Butler School District and have grandchildren living with them can enroll them using a Grandparent POA.

2018-19 Calamity Day Parent Letter


September, 2018                                   


Dear Parents,

With school now in full swing, it is once again that time to notify you of our district procedures for canceling, delaying, or dismissing school early for emergencies or severe weather.  Recognizing the hardship for families when unexpected schedule changes occur, we make every attempt to make decisions as early as possible.  While we can’t always predict the exact timing of severe weather on our operations, we try to get information relayed through our One Call Now system, on our website, local radio and television stations, and official District social media immediately after the decision is reached.  Please make sure that you report any change in your primary telephone number to your child’s school or make the change through the PowerSchool Parent Log-in, so that we may contact you in the event of an emergency situation. Sometimes there is a delay between our call to news/radio stations and the actual posting of the information.  You are encouraged to check more than one station if the weather is questionable.



In the event of a two-hour delay, all students including preschool and kindergarten will report on the schedule outlined below.  B.A.S.E. childcare will be available for registered students from 8:30 a.m. until the start of school.  In the event that school is canceled after the announcement of a two-hour delay, the B.A.S.E. program will be closed.


Two-hour delay start schedule:

     Butler High School:                            9:45 a.m. (Exam weeks create exceptions)

     Morton Middle School:                       9:30 a.m.

     Smith Middle School:                        10:30 a.m.

     Demmitt Elementary (grades 1-3)     11:00 a.m.

     Helke Elementary (grades 1-3)         11:00 a.m.

     A.M. Kindergarten                             11:00 a.m. – 12:50 p.m.

     P.M. Kindergarten                              1:40 p.m. – 3:30 p.m.

     A.M. Preschool                                  11:15 a.m. – 12:45 p.m.

     P.M. Preschool                                   1:30 p.m. – 3:00 p.m.

     CTC                                                    9:40 a.m.

     ESC East                                           10:05 a.m.   

     ESC West                                           9:45 a.m.


Bus transportation will be delayed two hours including buses for PRIVATE/PAROCHIAL SCHOOLS, with the exception of bus transportation for P.M. kindergarten, which will run one hour later than normally scheduled.  Dismissal times remain unchanged.                                                              



In the rare event that weather conditions deteriorate during the course of the day and an early dismissal is warranted, parents will receive a phone notification as noted above.

In the event of an early dismissal, there will be no B.A.S.E.



School closings affect ALL VANDALIA-BUTLER SCHOOLS, B.A.S.E. PROGRAM, AND BUSES.  Transportation WILL NOT BE PROVIDED TO AND FROM PRIVATE/PAROCHIAL SCHOOLS ON DAYS THAT VANDALIA-BUTLER SCHOOLS ANNOUNCE A SCHOOL CLOSING.  Weather conditions for afternoon and evening activities will be evaluated by mid-afternoon and cancellations or changes will be announced.


Safety of your child is the number one consideration when we make the decision to close, delay, or dismiss school early.  We utilize information from public safety sources; firsthand driving of roads; the amount of snow, ice, or fog; and weather forecasts and alerts, among other factors.  Thank you in advance for your help with these schedule changes as they occur.



Rob O'leary

Robert M. O’Leary

Superintendent of Schools

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Textbook Adoption Community Review



Textbook Adoption Community Review

It is the legal responsibility of the Board of Education to approve all textbooks used as part of the educational program of this District. No such textbook will be approved which is not on a list duly filed in the Office of the Superintendent of Public Instruction. (2510)

The Superintendent shall develop administrative guidelines for the selection and maintenance of all educational and instructional materials and equipment. The guidelines shall include a plan for the review of instructional materials by staff and parents. (2520)

In an effort to engage parents and community members and following board policy, the Vandalia-Butler City Schools has created a section of our website detailing curriculum and textbooks being considered for use in our schools.  All items up for adoption will be posted on this site and made available for public review.  We welcome your feedback on these materials. 

To be a part of this process, community members can review the items for 21 days at the Board of Education offices, 500 S. Dixie Dr. during normal business hours (M-F 8:00 a.m. – 4:30 p.m.). Upon reviewing the materials, comments can be sent to Brandon Hartley, Director of Curriculum at brandon.hartley@vbcsd.com

We welcome your input as we continue to research new sources and types of classroom materials to provide our students with the very best educational experience.

March 2019 - Textbooks/Materials Recommended for BOE Approval March 2019 

                    - Media Collections List - March 2019 Morton MS

February 2019 - Media Collections List for Smith MS - Public Viewing Jan. 24 through Feb. 26

November 2018 - Media Collections LIst for Smith MS - Public Viewing Oct. 25 through Nov. 27

October 2018 - Media Collections List for Demmitt ES - Public Viewing Sept. 26 through 23 

September 2018 - Media Collections List for Smith MS -  Public Viewing Aug. 30 through Sept. 25

August 2018 - Media Collections List - August 2018 Demmitt & Smith (Public viewing July 19 - Aug. 28)

June 2018 - Textbook Materials for Public Review May 30 - June 26, 2018 

May 2018  - Public viewing April 27 - May 29, 2018

  • Donated Book for Helke Elementary School Media Center from Helke student:

                 Title                                                                       Author                                                Copyright

                 The Not So Quiet Library                                       Zachariah Ohora                                 2016

  • Latin Textbook for Morton Middle School, grade 8:

                  Title                                                                       Publisher/Copyright

                  Ecce Romani I                                                       Pearson Prentice Hall/2009

  • Supplemental Text for Butler High School, Spanish I:

                   Title                                                                       Publisher/Copyright

                   Larousse Basic Spanish Dictionary                       Larousse Mexico: Esencial ed./2007


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Board Docs

Click here to access BoardDocs 


Vandalia-Butler City Schools Adopts “Next Generation” Board Management Technology


(Vandalia-Butler)  Vandalia-Butler City Schools is leveraging Cloud-based technology to radically improve the governance process while saving staff time and taxpayer dollars. The remarkably easy-to-use service will allow the organization to maximize the effectiveness of their board meetings with increased transparency, providing a basis for better and more open communication with the public, while dramatically improving productivity and saving thousands of dollars annually.

The board management solution, called BoardDocs Pro, is an efficient paperless agenda solution on the market. Leveraging state-of-the-art technology, BoardDocs Pro adds board management tools including Comprehensive Meeting Management, Policy Management and a Multi-purpose Library.

BoardDocs Pro uses a structured, collaborative Workflow that is specifically designed to meet the unique needs and legal requirements of public school boards. Further, the electronic distribution will not only save time and resources, but it will also provide unprecedented public access via the Vandalia-Butler City School’s Web site to agenda items and other board-related information. This process will allow interested parties to review information prior to meetings. After the meeting, individuals can review the agenda items and see what action the board took, complete with voting results. Documents associated with the meeting are automatically archived and can be accessed by date or by using the system’s comprehensive Search feature.

The new board management features can be accessed via the organization’s Web site at www.vbcsd.com. For questions regarding the governance initiative, contact Sally Owens, 937.415.6416. 




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